|Integral to Volunteer Matrix are your public opportunities calendar(s). Many other volunteer systems don't show your opportunities until after registering and/or logging in, resulting in hemmoraging of new volunteers. Volunteers today expect to see the opportunities before they commit the time and energy required to register with you.
Since you have 100% control of where volunteers are able to sign up for your opportunities (by age, training, etc), there's no risk in showing in advance you have many opportunities where you need volunteers.
You may also have online trainings (text, video and Q&A) for opportunities so that where appropriate volunteers can immediately be qualified to sign up for shifts.
|And even more calendars
|Volunteer Matrix is designed to support any number of URL's/calendars to that your many volunteer programs are not all jumbled up in one place. If you have multiple locations you might have a separate calendar for each, or very different types of opportunities. Organize and display your projects/events in whatever way which makes logical sense for your programs. Each calendar can utilize a different registration form if desired, require specific online training(s), prompt for different waivers/documents, have it's own 'skills & interests' sets, and much more.
When we say Volunteer Matrix was designed to support virtually any volunteer process, we really aren't kidding.
Each project/event has it's own dedicated short URL which will show only that project/event (something like https://vmx.me/ABCDEF), which can also be handy in some cases.
Volunteer Matrix offers at least 3 different calendar layout options for you to choose from. Wall Calendar, By Date list, By Project list - all are integrated into your full website design with navigation for a seamless volunteer experience.
|You can further lock-down projects &/or shifts on your calendars using Access Codes. These ensure only the volunteers with the correct link or code are able to view and sign up for opportunities. Often these are used where you might have a single/special donor for a project/event. Also great to pre-release new opportunites to previous volunteers before the general public.
|Often an organization will have recurring volunteers, who can be configured to be automatically scheduled on their recurring schedule. Since Volunteer Matrix tracks cancellations, they may cancel one of their future scheduled dates, they won't be readded. You can also disable reminder & thank you emails for recurring volunteers if desired (on a per-volunteer basis).
|You can configure each volunteer to allow them to self-added hours if appropriate. This might be board members, mentors, or any other volunteer where their time is not on site. You can configure each person to enter hours by project/event by in/out time one or two times daily, total time once daily, weekly or monthly. It will even send gentle reminders if they forget to enter hours. There are also options to automatically add a specific configuration to set a volunteer with this based on selections on the registration form. If a project/event is configured to require a training, once a volunteer opens the self-added hours entry (on website or mobile device), it will prompt them to complete that training before they can enter any hours (unless of course they already completed the training(s)).
|Subscribe to Project/Events
|Likely you are using an organizational calendaring system (outlook, google, etc), and Volunteer Matrix gives you options to subscribe that system to your Volunteer Matrix project calendars. This will real time update your calendar system with the project schedule, times and number of volunteers wanted on each shift, the current number scheduled, and you can click for the details to see a full name list of attendees.
This feature is also very handy when you have a dedicated project/event sponsor, where you can offer to them to subscribe and have real time updates so they know where they need to encourage their volunteers to schedule.
| With a traditional "waitlist" as other software companies provide, actually cause an organization to loose new volunteers! A volunteer may waitlist instead of choosing the next available date, then they never end up scheduling an available date later. We analyzed data from our customers when we used to offer this type waitlist service.
Our version of a "waitlist", what we call 2.0, is rather a notification system where volunteers can receive an email/text when slots open up, or are added to the schedule - and only when they are scheduling a date. So, you do end up capturing all new volunteers AND you end up with possibly many volunteers automatically notified about shifts they are interesed in when they open up. This is a significant improvement over traditional waitlists, and another feature only offered by Volunteer Matrix.